How To Secure Your Business After An Employee Leaves

 

When there’s a staff transition in your business, many additional things also need to change. It requires more than just paperwork; you will need to update the building and office’s physical security systems and take a few specific actions. This is an important process that can help you keep your business secure.

There are many cases in which ex-employees have refused to return a company key, causing business owners to fear theft or trespassing issues in the future. Avoiding scenarios like this is crucial to keeping assets and personnel secure, and you might, therefore, be looking for a systematic approach to updating your office security systems.

To help with this, our Toronto commercial locksmiths have the exact steps you should follow. Here’s how you can secure your business after an employee leaves.

Security Risks Linked to Employee Turnover

Employee turnover can bring changes and potential risks to your company, particularly in terms of business security. When an employee leaves, if you fail to take some specific security actions, you run the risk of unauthorized entry in the future.

It’s also the case that if an ex-employee misplaces company keys after they leave, and you do not secure the business premises, a wider threat to security exists. If keys get into the wrong hands, other individuals with malicious intent can access your business’s offices, and there’s a real risk to assets, employees, clients, and valuable items.

Factors to Think About During Employee Departure

So it’s clear that you need to take action to secure your business if an employee is about to leave your company. But before you implement any steps, there are a couple of factors you’ll have to think about, including the points listed below:

• Rate of staff turnover: Determining the right security measures can really depend on the rate of staff turnover — you’ll need to think about how often employees come and go.
  With high staff turnover comes a greater need to keep the premises secure, and specific actions can help. For instance, you might need to update the physical locking or security protocols more frequently if your staff turnover is high.
• Your current system for security: We advise that it’s not always viable to have door locks and keys replaced whenever an employee leaves. Though ideal for security, it can be costly if there is high staff turnover.
  For this reason, revising your current security system and then upgrading it to an advanced security solution, such as a keyless system that uses codes and a keypad, might make it easier to revoke access to ex-employees.
  Doing this with the help of a professional locksmith company can ensure current authorized employees can still access the building even when you update security credentials accordingly.

Conduct an Exit Interview and Discuss Security

It’s worth conducting an exit interview and discussing aspects of security with employees who are leaving. It involves letting them know that they will need to return company-owned property, such as critical security elements used to access the premises.

Having a checklist of the security items employees should return works as a systematic approach that ensures you remind employees of each specific item that needs to be returned. We’ve included a few examples of specific items you should request in the sections below.

Security Processes to Follow Immediately During Staff Turnover

Preventing security risks is critical to ensure all employees and valuable assets remain safeguarded. So, which security processes do you need to follow immediately during staff turnover, and which items need retrieving? Here, our Etobicoke commercial locksmiths will share the key steps.

Request the Keys to Be Returned

A critical step involves requesting the keys be returned when the employee leaves. This might be a physical door key if you have keys and locks as your main security system.

Now, to ensure you retrieve all physical keys, a checklist of the sets of keys you have provided can help. Verify that all keys, such as the sets in a master key system, have been returned by working through the checklist as you receive them.

Change Office Door Codes

Aside from high-security locks and keys, you might have keypad entry systems on some of the doors within your business. For these systems, you’ll want to change the office door codes and the credentials of your security system; this helps you restrict access to the building and ensure that only authorized individuals can enter.

Retrieve Company-Owned Devices

Other devices, such as fobs, laptops, and phones, also need to be retrieved when an employee leaves. By requesting fobs to be returned, you can increase the security of the building by restricting unauthorized individuals from accessing the offices.

Retrieving company phones and laptops is important, especially if they have a lock or security application, access monitoring apps, or remote accessing features installed.

In retrieving a company phone, you ensure that only authorized individuals can monitor or control remote access to the building through these apps; you prevent ex-employees from accessing the building, and this action adds another layer of security.

Audit Security Measures Frequently for Future Staff Turnover

Your company needs to have the right security measures to be ready for future staff turnover. You need to know which areas of security need upgrading to keep the premises secure. With the help of commercial locksmith services, you can frequently complete audits of your security measures.

Licensed locksmiths will let you know whether there are any weaknesses in your security measures, giving insights into which security measures will be required when other employees leave your business. You can then take the required steps to keep the premises secure, whether that’s installing a surveillance system or replacing high-security locks.

Leveraging Security Systems & Technology for Business Security

There are also security systems and types of technology ideal for business owners who are thinking about upgrading security when an employee leaves. With access monitoring apps, for instance, you can keep track of any unauthorized access attempts.

But you might also consider integrating an advanced lock system that works with cards. This type of solution, like a keypad system, is more convenient than physical keys during periods of high staff turnover. You can easily revoke access to a specific card and ensure that the individual leaving your employ can no longer access the building.

Secure Your Business During High Staff Turnover with Lock-Up Services

If your company is experiencing high turnover, security shouldn’t be overlooked. It is essential to upgrade your locks, revoke access to fobs and cards, and change office door codes. We advise business owners to evaluate their security measures in line with their offboarding process to keep the company premises secure.

To enhance the security of your company, you can entrust the upgrades to a professional locksmith team, such as Lock-Up Services. We offer locksmith services in Etobicoke, Toronto and throughout the GTA and prioritize customer satisfaction with high-grade security solutions.

If you need a security audit or services to integrate additional security systems for your business, we can help. Contact Lock-Up Services today. Secure your business during high staff turnover with our support.